An effective shared services operation is customer-focused. To keep that focus when building or rebuilding a shared services operation try following these seven steps:
- Identify the customer community - Classify customers by respective roles across the entire organization, not just the business units that the shared services directly supports
- Assess requirements and expectations - Ask the customer community for specificity around their business needs and confirm their service expectations
- Implement analysis measures - Analyze the stakeholder community, by role, and utilize input to establish and maintain metrics to help evaluate effectiveness
- Align service functions - Set operational standards for the alignment of shared service functions to the customer business functions and leverage synergies
- Measure and Improve - Plan and measure customer satisfaction of the shared services, not just through standard SLAs, but also through outcomes (productivity improvements) and customer satisfaction surveys
- Create line of sight - Define, measure and report service levels on a global, regional and market level basis. This promotes customers visibility into the value brought by shared services
- Incent behavior - Empower and motivate shared services employees to provide world-class customer service
These are the basics of a customer focused shared service organization, but ultimately in order to advance the organization further, there has to be a cultural evolution to adopt a problem solving mentality, that is aligned with the business needs they support.
To learn more about what WGroup can do for your company, visit http://thinkwgroup.com/services.